Data Protection Policy

Southampton Chiropractic Clinic - Data Protection Policy (Version 1.0)

At Southampton Chiropractic Clinic, we are committed to protecting the privacy and security of our patients’ personal data. This policy outlines how we collect, use, store, and safeguard personal information in compliance with applicable data protection laws.

Data Collection:

We collect only the necessary personal data required to provide quality healthcare services, including:

Personal details (e.g., name, address, date of birth, contact information).
Medical history and treatment records to ensure appropriate care.
Appointment and billing information for scheduling and payment processing.

Data Use:

Personal data is used for the following purposes:

Providing and managing healthcare services.
Communicating with patients regarding appointments, treatment plans, and follow-ups.
Billing and payment processing.
Ensuring compliance with legal and regulatory requirements.

Data Storage and Security:

We implement strict security measures to protect personal data, including:

Secure electronic systems with encryption and access controls.
Physical safeguards for paper records.
Regular security audits to identify and mitigate risks.

These measures ensure that your personal information remains safe and confidential.

Data Sharing:

We do not share your personal data with third parties except in the following cases:

With healthcare providers involved in your treatment.
With third parties for billing or administrative purposes, where necessary.
As required by law or regulatory bodies.

Any third parties handling patient data must comply with data protection laws.

Data Access and Correction:

Patients have the right to access, update, or correct their personal data.

To request access, please refer to our Personal Data Access Policy.
If you believe any information, we hold is incorrect or incomplete, please inform us as soon as possible.

Data Retention:

We retain personal data only as long as necessary for the purposes outlined in this policy or as required by law.

Data Breaches:

In the event of a data breach, we will:

Take immediate action to mitigate the risk.
Notify affected individuals as soon as possible.
Report the breach to the relevant authorities, if required.

Policy Review:

This policy is reviewed annually and updated as needed to maintain compliance with data protection laws.

We appreciate your trust in Southampton Chiropractic Clinic and remain committed to protecting your privacy.

Thank you for your cooperation.

Company Name:	Southampton Chiropractic Clinic
Model Policy Name:	Data Protection Policy
Policy Version:	1.0
Responsible:	Triniti Dancy
Date:	1st March 2025

Data Protection Policy

Southampton Chiropractic Clinic - Data Protection Policy (Version 1.0)

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